Administrative Assistant
Company: Percepta
Location: Remote
Posted on: March 20, 2023
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Job Description:
At Percepta, we bring first-class service across each market we
support. As a -Remote Administrative Assistant, you'll be a part of
creating and delivering amazing customer experiences, while also
enjoying the satisfaction of being part of a unique culture.
What You'll Be Doing -
As an employee of Percepta, you must represent our company well by
being responsible, punctual and motivated to go above and beyond
the call of duty. You must also be highly detail-oriented and
organized with excellent analytic and problem-solving abilities. It
is also important that you display excellent verbal, written
communication and interpersonal skills.
During a Typical Day, You'll
Manage daily schedule and appointment calendar, meeting notices and
agendas, and prepare material for day(s) ahead for Global Flexible
Vehicle Architecture Director - VA, Safety and CAE/MBSE Integration
and Methods Department.
--- Resolve scheduling conflicts in a timely manner and issue new
meeting notices, often-involving global personnel, locations, and
use of WebEx technologies.
--- Responsible for general management and organization. Maintain
record retention, manage incoming and outgoing mail and manage
e-mail correspondence including monitoring for priority e-mails,
responding to scheduling changes and urgent requests or other tasks
while Director is in meetings
--- Manage IMs and respond to requests for information
--- Create and modify Word and Excel documents, distribute
documents to organization, and establish department review
cadence
--- Complete pre-trip travel requests, schedule travel and process
Travel and Expense Reports.
--- --- Consolidate O/T critical weekly request from direct
reports
--- Maintain organization chart, distribution lists, vacation
schedule, travel schedule, emergency contact list, phone list and
other information for the department.
--- Assist in various tasks to increase overall efficiency and
throughput, including resolving IT issues or upgrades, coordinating
reward & recognition events, assisting with department meeting
logistics, etc.
--- Comply with and execute all responsibilities and tasks as
requested by the client
--- Maintain accurate records of all internal and external
interactions in the appropriate database/system.
--- Support departmental goals and initiatives
--- Participate in and lead meetings as applicable
--- Maintain accurate records of all internal and external
interactions in the appropriate database/system.
What You Bring to the Role -
---
Education
High School Diploma
Skills
--- Automotive experience is preferred
--- Customer service experience is required
Strong verbal, written and interpersonal communication skills.
--- Professional behavior and positive outlook to assist department
team and office visitors.
--- Proficient in use of Outlook (Email, Calendar, and Notes),
Internet/Web sites
--- Managing SharePoint and Microsoft Office (Word, PowerPoint and
Excel).
--- Ability to keep secret and confidential information secure.
--- Well organized with the ability to work with minimal
supervision, ability to problem solve.
--- Ability to plan, prioritize and support multiple assignments
and projects simultaneously.
--- Ability to work both on-site and off-site to support FVA
Operations.
--- Attention to detail and high level of accuracy
About Percepta -
Established in 2000, Percepta has contact centers across the globe
that proudly deliver a frictionless customer experience to our
clients.
Our values are the heartbeat of our organization, and we live,
breathe, and play by them -every -day. As a Percepta team member,
you can expect: - -
Culture of Service -- to be treated like you are the customer from
day one -
Teamwork -- belonging to a supportive family team environment that
encourages growth, fosters trust and open communication, and
acknowledges value in your contributions
Respect -- a team that is accountable, dependable and gives you
their full attention
Proactive -- to surround yourself with solution-oriented people who
strive to improve themselves, others, and the organization
Career -Growth - lots of learning opportunities for aspiring
minds
Diversity -- be a part of our growing diverse and community-minded
organization that is all about having fun!
Competitive Compensation -- we take care of family, which is why we
offer more than just competitive wages and great benefits. Our
programs offer incentives and promote physical, mental, and
financial wellness.
As a condition of employment, Percepta requires all employees hired
in the United States to successfully pass a background check and,
depending on location and client program, a drug test. Percepta is
an Equal Opportunity Employer.
Please note that neither Percepta nor any of the agencies that
recruit on our behalf will ever ask for any payments or personal
information such as bank account details from applicants at any
point in the recruitment process.
Keywords: Percepta, Eugene , Administrative Assistant, Administration, Clerical , Remote, Oregon
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