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Administrative Specialist

Company: Robert Half Office Team
Location: Eugene
Posted on: December 1, 2019

Job Description:

DescriptionOfficeTeam has an immediate opening for a temporary to full time articulate and personable Administrative Assistant for a busy local non-profit organization located in the Eugene/Springfield area. The Administrative Assistant will support their mental health program and manage the company's lobby area, greeting and directing clients and handling general clerical tasks for the office. The successful Administrative Assistant will also answer busy multi-line phones and direct calls within the different departments. The Administrative Assistant will process incoming and outgoing mail, conduct office supply inventory and place supply orders. Responsibilities will also include locating and updating client files, processing referrals and ensuring all necessary documentation is input and uploaded to Electronic Health Records, scheduling client intake appointments and obtaining all relevant contact information. The Administrative Assistant will also be assisting incoming clients with intake assessment registration and appointment setting as well as creating new files, monitoring staff schedules, data entry into Word and Excel, internet research and other clerical tasks as assigned. Experience with the mental health and SUDS population is desired but not required. If you have two or more years of Administrative Assistant experience managing a busy front office and answering multi-line phone systems (up to 10 lines), appointment scheduling and calendar management and also have outstanding customer service skills and are comfortable with a diverse clientele along with intermediate to advanced Microsoft Word and Excel then apply with OfficeTeam today at or contact Mary Clark at 541/345-9931 to find out more about this new opportunity.Requirements

  • Busy Multi-line phone experience
  • Responsible for office supply inventory and placing supply orders
  • Processing incoming and outgoing mail
  • Assist clients with intake assessment and registration
  • Input and upload information into medical records
  • Internet research
  • Intermediate to advanced MS Word, MS Excel and MS Outlook
  • Schedule appointments
  • Calendar management
  • Excellent written and verbal communication
  • Strong attention to detail and organizational skills
  • Proven flexibility to adapt to changes in procedures and job assignments
  • Comprehensive knowledge of Project Tracking
  • Command of Microsoft Excel
  • 2+ years' administrative and front desk support experience
  • Attention to detail and ability to follow standard procedures is a requirement
  • Demonstrated abilities with the Microsoft Office Suite - Word, PowerPoint, and Outlook
  • Ability to handle multiple tasks to prioritize needs and expedite tasks upon request
  • Proficient with database and file managementOfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.Apply for this job now or contact us today at 888.490.4154 for additional information.All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada. 2019 OfficeTeam. A Robert Half Company. An Equal Opportunity Employer M/F/Disability/Veterans.By clicking 'Apply Now' you are agreeing to Robert Half Terms of Use.Salary: $14.00 - $15.00 / HourlyLocation: EUGENE, ORDate Posted: November 25, 2019Employment Type: TemporaryJob Reference: 03610-0011268896Staffing Area: OfficeTeam

Keywords: Robert Half Office Team, Eugene , Administrative Specialist, Administration, Clerical , Eugene, Oregon

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