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Medical Case Management Administrative Assistant

Company: HIV Alliance
Location: Eugene
Posted on: August 5, 2022

Job Description:

Position Type: .8 to 1.0 FTE, 30 hours - 40/week, nonexempt Department: Client Services Reports To: Director of Care Hiring Bonus of $1,500 Bilingual candidates are eligible for an additional $1.50 Bilingual DifferentialEligible for Part-time to Full-time benefits. See our benefits page at Application Instructions: All applicants must submit a complete Job Application, Supplemental Questions, and Resume via the Job Portal to be considered. The Job Portal can be found here HIV Alliance is a local non-profit agency founded in 1994 to support individuals living with HIV/AIDS and to prevent new infections. Position Summary The Medical Case Management Administrative Assistant performs administrative tasks necessary for the continuing of medical case management, however does not directly participate in medical case management. This position is responsible for completing daily tasks assigned by managers, keeping ongoing assignments updated, and recognizing the need for further assistance in the Client Services Program. Essential Functions and Responsibilities Maintain up-to-date HIV knowledgeManage client files, physical and electronicMaintain up-to-date and accurate client records, including CAREWareContact clients to remind them of upcoming appointment dates and labsAssisting in creating and editing program forms and documentsProcess client mailingsEnsure client information and records are handled according to agency policyParticipate in required training pertaining to case managementParticipate and take notes in necessary meetingsAssist Program Director and Client Services Management team with all necessary reportsParticipate in agency teamsManage closed and archive files according to agency policyComply with all applicable standards, guidelines, laws & administrative rulesOther duties as defined by Director and Ryan White Principles and Standards Required Qualifications Minimum 1 year of administrative work or related experience.Team player who is self-motivated, high-energy, and enthusiastic.Ability to work in busy and dynamic environment.Ability to schedule for several staff members, both on site and off site.Ability to communicate effectively verbally and written with client, staff and partners.Ability to work with diverse populations.Ability to maintain and protect strict confidentiality and private health information.Excellent problem solving and organizational skills.Excellent writing skills.Experience with chart notes and file maintenance.Experience with data entry and data quality.Computer skills, including Access, Excel and Word.Good follow through and task management skills.TB test (provided at agency).Flexible hours required, including some evenings and weekends.Ability to pass agency criminal background check.COVID-19 Vaccine: HIV Alliance is a healthcare facility and requires all employees to be fully-vaccinated for COVID-19. For more information, please visit \_orders/eo\_21-29.pdf and our employment page to file a medical or religious exemption form. Physical Demands While performing the duties of this job, the employee is required Repetitive use of hands such as grasping, twisting/turning of wrists, and finger dexterity necessary to perform various clerical duties, such as typing and writing. Frequent use of arms such as pushing and pulling to open and close drawers and cabinets. Ability to sit or stand for extended periods of time at an assigned station. Ability to bend, stand, and reach to be able to transport clients and to occasionally lift and carry up to 25 pounds (harm reduction kits, naloxone kits, testing and education materials). Continuous clarity of vision at 20 inches or less for processing of paperwork.The physical demands described above here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Working Conditions, Travel and Environment The duties of this job require individuals be able to work in non-traditional and community-based settingsThe duties of this job require regular attendance Ability to work flexible hours, including early mornings, evenings, and weekends Ability to work 5 days per week for a minimum of 20 hours per weekHIV Alliance prohibits discrimination based on race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information, HIV antibody status or any other factor protected by law or association with any of these classes, in its services, employment, or use of volunteers.HIV Alliance is a community united to stop the spread of the HIV epidemic. We strive to create an environment where everyone is empowered to reach their full potential. We value the diverse perspectives that each of us brings to this work, understanding the influences of culture, race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information and HIV status in shaping our life experiences. We pledge to listen and ask questions before making judgments, and to continue to educate ourselves and each other. We recognize that we will only be successful against the HIV epidemic in a culture where oppression is not tolerated.Location: 1195A City View,Eugene,US, Eugene, OR 97403Job Type: Full-timePay: $16.00 - $18.46 per hourSupplemental Pay: Signing bonusCOVID-19 considerations:COVID-19 Vaccine required.Work Location: One location

Keywords: HIV Alliance, Eugene , Medical Case Management Administrative Assistant, Executive , Eugene, Oregon

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