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Business Manager

Company: Peace at Home Advocacy Center
Location: Roseburg
Posted on: November 25, 2022

Job Description:

Job Opening
Business Manager

Job Classification
Full-time Exempt

$40,000-48,000 (DOE)

100% employer paid Individual Health + Dental Insurance
3% Employee Match Retirement Fund (501 3 b)
Life + Disability Insurance
12 Paid Holidays
96 Hours vacation annually
Paid sick leave up to 96 hours annually, capped at 230 hours

Minimum Education Required
BA/BS Preferred

Winston, OR 97496

Peace at Home Advocacy Center is a private non-profit organization established in 1978, serving Douglas County
Oregon, and is committed to creating a community free from family violence, sexual assault and stalking through support, education, and empowerment.

Peace at Home is seeking a _Business Manager_ to join the diverse team to provide direct service and support to survivors of domestic violence, sexual assault, stalking and human trafficking.

Peace at Home values diversity in the workplace and values the importance of addressing issues of racism, homophobia, able-bodyism, and other issues of oppression in order to make services accessible to all individuals regardless of race; color, sex, gender identity or expression; sexual orientation; national origin; religion; age; ethnic background. Survivors and people from historically marginalized communities are encouraged to apply.

*Application Process: * Apply online through

*Summary: * The Business Manager is responsible for accepting administrative and financial tasks to support the organization's mission. This position reports to the Executive Director to meet the demands of policy/procedure compliance, grant writing and reporting, accounts payable and payroll functions, facilities/property management.
This position also serves to supervise the Resource & Volunteer Coordinator.

Essential Duties/Responsibilities

* Responsible for all basic accounting procedures, financial statement preparation, month-end closing, journal entries and general ledger maintenance; prepare supporting schedules for financial statements preparation
* Assist advocates with accessing funds and resources to provide emergency services
* Support HR functions such as tracking on-boarding activities, benefits enrollment, and policy check lists
* Organize and prepare accounts payable, receivable and payroll
* Regularly review and track policies, procedures, and cost centers
* Assist with calendaring, organizing the logistics and taking minutes of ED lead meetings and activities
* Implement processes and practices to ensure contract compliance and quality assurance
* Review assignments delegated by the ED such as grants and marketing materials
* Responsible for ensuring donors, sponsors, grantors and recognized and contributions are tracked
* Assist with organizing files and purging documents per the retention policy
* Assist with facilities management including communicating with vendors and contractors, ensuring procurement process integrity
* Provide property management support including tracking rent and expenses, assisting with lease-ups, ensuring contract compliance, and preparing notices/evictions
* Provide supervision to the Resource & Volunteer Coordinator
* Assist with board communication, scheduling meetings and preparing packets
* Assist with managing social media and the agency website
* Purchase and track office supplies and equipment
* Support monthly database entry, if needed

Qualifications and Skills:

* Business, finance or non-profit experience; at least 2 years of responsible bookkeeping/accounting
* Attention to detail and drive to see tasks through to completion
* Strong creative problem-solving and organizational skills
* Proficient with QuickBooks, Microsoft Office specifically Word and Excel, working knowledge of cloud- based business applications
* Demonstrate strong interpersonal skills and proficiency in business vocabulary to professionally represent the Executive Director and the company
* Outstanding interpersonal, oral, and written communication skills
* Excellent proofreading and editing skills
* Ability to learn grant reporting requirements and meet strict deadlines
* Prefer experience with social media and Word Press

Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is required to stand, walk, sit and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate but varies based on location and activity.

Other Requirements

* Ability to occasionally travel within and outside of Oregon State. Must have a passing driving record, current driver's license, and proof of car insurance
* Adheres to all agency policies and practices
* Willingness to work flexible hours to meet deadlines and support events

Peace at Home Advocacy Center is an Equal Opportunity Employer, drug free workplace and complies with ADA regulations as applicable.

Job Type: Full-time

Pay: $40,000.00 - $48,000.00 per year

* 8 hour shift
* Monday to Friday

Ability to commute/relocate:
* Roseburg, OR 97470: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Work Location: One location%58047475%

Keywords: Peace at Home Advocacy Center, Eugene , Business Manager, Executive , Roseburg, Oregon

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