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Instructional Specialist

Company: Southwestern Oregon Community College
Location: coos bay
Posted on: May 3, 2021

Job Description:

Preschool Promise Quality Specialist Instructional Coach


$41,174.00 - $44,569.00 Annually


Coos Bay, OR

Job Type

Administration - Specialist


Family Center

Job Number



5/7/2021 11:59 PM Pacific

* Description
* Benefits
* Questions

Primary Purpose

The position shall support the implementation and continuous quality improvement of Preschool Promise in partnership with early education programs granted funds to participate in Preschool Promise. The position will provide intensive and individualized consultation and coaching in accordance with the Preschool Promise program expectations, Preschool Promise Policies and Procedures and Preschool Promise Manual. This position serves as a local expert in Preschool Promise, child development, relationship-based care and education, and adult learning. The position provides technical assistance, relationship-based coaching, mentoring, and job-imbedded professional development for both administrators and educators in Preschool Promise programs. This position actively supports the implementation of Preschool Promise in family and center based childcare settings, school districts and other early education programs to meet program expectations, classroom and teacher goals, best practice standards and increase the quality and availability of early care and education for children and families enrolled in Preschool Promise.

Description of Duties and tasks

Quality support for PSP programs (50 % of time):
1. Create ongoing trusting relationships with early education programs to develop the most conducive environment for learning and reflection, while serving as anambassador for Preschool Promise in the community.2. Provide on-going consultation and support around Preschool Promise Program Expectations and implementation, including but not limited to:
* Learning environment set up* Mission setting and articulation* Orientation of children and families* Curriculum pedagogy and models* Child screening and assessment* Teacher-child interactions and behavior management strategies* Family engagement* Specific inclusionary practices* Business acumen

3. Provide job embedded professional learning through site visits to Preschool Promise early education programs at least monthly, to develop plans, ongoing feedback, and recommendations to support improvements in environments, teacher-child interactions, and communication with families. 4. Support Preschool Promise programs in their use of reports developed through utilizing quality assessment tools (CLASS and Environmental Rating Scales) and classroom observations as deemed appropriate and necessary; provide feedback, connect scores and feedback to continuous quality improvement, and track over time.5. Support Preschool Promise early education programs to create annual Continuous Quality Improvement Plan goals, action steps and identify available resources to achieve goals, including Spark participation.6. Conduct or coordinate workshops and trainings on preschooler development and appropriate practices.7. Facilitate one Preschool Promise Child Care Network with early educators in a cohort.8. Provide technical assistance, professional development, and resources in support of Preschool Promise small business owners to strengthen their business functions, including automation opportunities through technology and shared services; assist programs in applying for grants and other funding opportunities.9. Promote and support the development of new programs serving children in Preschool Promise and their families. This includes, but is not limited to developing and implementing on-boarding plan and welcome tool kit materials for new Preschool Promise grantees and hosting kick off events for new Preschool Promise grantees

Instructional Coaching (50 % of time):
2.1Articulate and facilitate understanding of Preschool Promise program expectations, especially in the areas of Supportive Environments and Ambitious Instruction, Continuous Quality Improvement, Leadership with Knowledge, and Inclusionary Practices
2.2Deliver regular one-on-one coaching sessions to educators and instructional leaders of Preschool Promise programs, following the Oregon Early Learning Coaching Guidelines and employing specific coaching strategies to engage teachers and instructional leaders
2.3Support continuous quality improvement in practice especially around Preschool Promise Program Expectations, NAEYC Professional Standards, and Competencies for Early Childhood Educators and implementation of best practices in early learning, inclusion, dual language learning, and social/emotional development
2.4Conduct regular direct classroom observations and video review with the use of various technology, using formal and informal tools, and provide feedback to educators Preschool Promise programs.
2.5In partnership with Preschool Promise administrators and teachers, use data to create technical assistance plans, coaching goals, program goals, and early educator goals through engaged data dialogues and reflective conversations, and provide materials, resources, and recommendations to strengthen practice implementation.
2.6Serve as a resource in identifying appropriate research-based instructional strategies and interventions to improve outcomes for Preschool Promise children and families.
2.7Participate in ongoing coaching provided by ELD contracted Mentor Coaches

Performs Other Duties and Special Projects as Required/Assigned
3.1Attend staff meetings and liaison meetings with the Early Learning Division
3.2Contribute to newsletter
3.3Provide community training at Retreat by the Lake and other opportunities throughout the year
3.4 Actively participate in staff professional development

Required Knowledge, Skills and Abilities


* Bachelor degree in ECE or related field (Human Development, Child and Family Studies, Social Work, Sociology, Psychology) with coursework in age three to five development

A Step 10 on the Oregon Registry

* 2 or more years of experience in an early childhood program with a focus on preschool* 2 years of experience providing Technical Assistance and training to early education programs, providing classroom observations and/or home visits to families with young children* Experience supporting the primacy of families, their home languages, and their cultures, and an understanding of how to engage them

Successful applicants for this position must possess the following knowledge, skills, and abilities, or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation:

* Ability to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter. Ability to effectively communicate orally with groups and/or individual, and deal with peers, the public and the community in a positive, empathetic, and professional manner.* Ability to work effectively with populations representing diverse social, economic, cultural, ideological and ethnic backgrounds, life experiences and abilities, including community members, students, faculty, and staff.* Knowledge of how children birth to five learn within the context of ongoing, meaningful relationships with important adults in their lives and strong knowledge of effective teaching practices.* Knowledge of inclusive practices in preschool programs* Knowledge of how to best support the early learning workforce in all settings, and effective techniques of adult learning and relationship-based coaching practices* Models and ensures diversity and cultural competency (respect, inclusiveness, reflecting, valuing, and welcoming cultural differences) in all position responsibilities regardless of race, ethnicity, religion, gender, social class, sexual orientation, ability, nationality, age, language, origin, or employment status* Demonstrated knowledge and understanding of issues surrounding systemic inequity, systemic racism and the ongoing pursuit of methods to address these both individually and within group process* Knowledge of early learning tools, including:
1. Classroom Assessment Scoring Scale (CLASS)2. Environmental Rating Scale(ERS) (specifically, Early Childhood Environmental Rating Scale-3 and Family Child Care Environments Rating Scale Program Assessment Scale (PAS)3. Teaching Strategies Gold4. Teaching Pyramid Observation Tool5. Ages and Stages Questionnaire6. Ages and Stages Questionnaire-Social Emotional

* Ability to follow established procedures and work independently to accomplish those procedures.* Ability to maintain confidentiality of all participants records.* Ability and willingness to manage a flexible work schedule with self-discipline, including travel, various hours and possible weekends/evenings, as well as work days at other college locations.* Exhibit a high level of computer literacy, sufficient to use software such as email, word processing, spreadsheets, and databases to produce correspondence, documents, and reports. Ability to use Internet, Microsoft Outlook, Word, and Excel as needed.* Must possess the skills and ability to use equipment necessary to carry out job responsibilities (e.g. computer and virtual training software, cell/telephone, facsimile machine, projectors, digital cameras, and video recorders).* Ability to follow established college and department procedures and work independently to accomplish those procedures. Ability to implement general directives and Board policies in the assigned areas of responsibility. Ability to explain established policies and procedures using judgment and diplomacy.* Ability to plan, organize, and carry out activities independently. Strong time management skills to support efficient work production and meet deadlines.

Applicants for this position possessing one or more of the following knowledge, skills, and abilities with receive preferred consideration through the selection process.

* Bilingual Spanish* Preference will be given to candidates match the cultural and linguistic needs of Preschool Promise programs in Coos, Curry, and Western Douglas Counties regardless of a need for additional training or education. Successful candidates who culturally and linguistically align with the populations represented in Preschool Promise will be granted time to complete additional educational requirements, if hired.


* Able to obtain Oregon Early Learning Coaching Certificate (when available)* Able to obtain Oregon Registry Master Trainer Certification* Hold or ability to obtain valid drivers license* Hold or ability to hold an Infant Child CPR/First Aid certification* Must be able to pass Oregon Child Care Central Background Registry/finger printing and SWOCC background check.

Additional Job Information

JOB TITLE: Preschool Promise Quality Specialist and Instructional Coach
LOCATION: Coos, Curry Counties, and potentially Western Douglas
FTE: Full-Time, 1.0 FTE contingent on continued grant funding
DEPARTMENT: Care Connections
PAY GRADE: 21 ($41,174 to $44,569 for hiring placement)
REPORTS TO: Care Connections Program Manager
DATE: April 2021

Southwestern Oregon Community College only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline.

For assistance with this, please For technical assistance with your application, please call (855) 524-5627.

Please note: We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.

Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.

Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in administrative policies and procedures or collective bargaining agreements (as applicable). For this reason, please be sure to include everything in your application that you want the college to consider towards placement.

The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Southwestern.

Final candidates will be subject to a criminal background check as part of the employment process.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Southwestern Oregon Community College are expected to perform tasks as assigned by Southwestern Oregon Community College supervisory/management personnel regardless of job title or routine job duties.

Applicants are eligible to use Veteran's Preference when applying with Southwestern Oregon Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.


* MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) OR Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.* Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
* You can request copies of your military service record through the National Archives website at: />
For information regarding Veteran's Preference qualifications, visit the following website: />
It is the policy of Southwestern Oregon Community College Board of Education that there will be no discrimination or harassment on the grounds of race, color, gender, marital status, sexual orientation, religion, national origin, age, political affiliation, parental status, veteran status or disability in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact Vice President of Administrative Services in Tioga 512. Phone 541-888-7206 or TDD 541-888-7368. All other issues, concerns, and complaints should also be directed to the Vice President of Administrative Services for referral to the appropriate Manager.

Annual Campus Crime/Annual Fire Safety (Clery Act) Report
The Jeanne Clery Disclosure for Campus Security Policy and Campus Crime Statistics Act (formerly the Campus Security Act) is a federal law that requires institutions of higher education to disclose campus security information, including crime statistics for the campus and surrounding area. As a current or prospective Southwestern student or employee, you have a right to obtain a copy of this information. You may review this information here: Annual Campus Crime/Annual Fire Safety (Clery Act) Report. You may also obtain a hard copy of this information upon request by contacting Administrative Services at 541-888-7206.


* Medical RX

ODS - choice of four plans

* Vision
* Dental

ODS - choice of three plans


* Employee Assistance Program (EAP)
* Standard Life Insurance
* Accidental Life and Dismemberment
* Long Term Disability
* Retirement Plan (Oregon PERS/OPSERP)
* Tuition and Fee Waiver
* Bookstore Discount


* Sick Leave
* Bereavement Leave
* Civic Leave
* Personal Leave
* Administrative Leave


Up to 11 holidays per year, plus one floating holiday


Up to 160 hours per year, maximum accrual up to 320 hours


11 Fridays off in Summer, 5 days off at Christmas


Choose your highest level of education:
* No High School Diploma or GED
* High School Diploma/G.E.D.
* Some College
* Associate's degree
* Bachelors Degree in Progress
* Bachelor's degree
* Masters Degree in Progress
* Master's degree or Higher
* Ph.D. in Progress
* Ph. D.
* Juris Doctor
* Medical Doctor
* Other Doctorate Level Degree


List your area(s) of Discipline:


How many years of experience in an early childhood program with a focus on preschool
* 0 - 2 years
* 2 - 5 years
* 5 - 10 years
* 10 - 15 years
* 15 or more years


Which option best describes how many years of experience providing Technical Assistance and training to early education programs, providing classroom observations and/or home visits to families with young children
* 5 plus years
* 3 - 5 years
* 1 - 3 years
* Up to 1 year
* None


How many years of experience do you have supporting the primacy of families, their home languages, and their cultures, and an understanding of how to engage them?
* 5 plus years
* 3 - 5 years
* 1 - 3 years
* Up to 1 year
* None


Do you currently have a designation on the Oregon Registry through the Oregon Center for Career Development in Early Care and Education? Please choose the appropriate response from the list provided.
* Step 8
* Step 9
* Step 10
* Step 11 or higher
* Do not have a designation


The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position. Are you, or will you be eligible to work in the US by the start date of the position?
* Yes
* No


Are you a U.S. military veteran? (SWOCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans preference in this recruitment process, you must upload your DD214 or DD215 form as supporting documentation. You will have the opportunity to upload the document in the next step of this application process.)
* Yes
* No


If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 or DD215 form as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.


Background checks are required for all employees of SWOCC. Should an offer of employment be made to you and accepted by you, you will receive an email from SWOCC /VicTig Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Please indicate here if you will provide consent to the criminal history check when requested by the College:
* Yes
* No


SWOCC employees must work and reside in the State of Oregon at the time their work is being performed. Are you, or will you be residing in the State of Oregon by the start date of this position?
* Yes
* No

Required Question

Southwestern Oregon Community College

1988 Newmark Ave

Coos Bay, Oregon, 97420



Keywords: Southwestern Oregon Community College, Eugene , Instructional Specialist, Other , coos bay, Oregon

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