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Real Estate Coordinator

Company: OUTFRONT Media
Location: Eugene
Posted on: November 24, 2022

Job Description:

JOB SUMMARY:This position holds the significant responsibility of partnering with the Real Estate Team in out-of-home advertising market activities involving site identification, new lease revenue analysis, renewals, easements, re-builds, conversions, and repairs. You will work in an operational capacity to process lease change forms, lease audits, monthly reporting, vegetation, and pest control. The role will also require organizing and preparation of materials for variance and ordinance presentations as well as additional goals in alignment with leadership initiatives.
ESSENTIAL FUNCTIONS:

  • Provide support including call screening, composing correspondence, memorandums and reports; preparation of graphs and charts; processing payment of all bills, preparing leases, capital expenditure requests and gathering appropriate information as well as telephone contact with lessors.
  • Coordinate and manage materials such as documents, reports, etc., and special projects directed by the Real Estate Team. Also maintain all Real EstateDepartment files.
  • Process and maintain vegetation control records, pest control records; property tax records; annual business license fee records; percentage lease records.
  • Process all monthly "Lease Change Forms," reports, and Lease audits.
  • Update and maintain all Lease Files including the data entry, review and analysis of: current rental, future increases, expiration date, lease check registers, real estate taxes, parcel I.D., license fee, meter number, revenues, E.O.I., latitude/longitude, and zip codes as defined by Sarbanes-Oxley compliance requirements in: 1) All spreadsheets applicable to Real Estate Department; 2) Current/future lease data systems.
  • Partner withReal Estate Teamon background and revenue analysis for new lease development and lease renewal negotiations, then helps with servicing each lease through its duration, always communicating directly with each landowner.
  • Partner withReal Estate Teamon daily Lessor requests in settling any discrepancies (property-line disputes, ingress-egress problems, roof damage, etc.) to the satisfaction of the concerned parties.
  • Partner withReal Estate Teamon the analysis for securing and renewing permits for locations with all applicable jurisdictions.
  • Partner withReal Estate Teamin securing all necessary variances.
  • Partner withReal Estate Teamas public affairs representative striving to positively impact the ordinances and regulations which control the outdoor advertising industry.
  • Partner withReal Estate Teamon in research and analysis for lobbying efforts.
  • Demo Permits for terminated leases to include permit office visits and permit pick upTree trimming maintenance coordinator.
  • Business License Renewals.
  • Maintain Insurance Certificates.
  • Process AP Invoices.
  • Provide support for Digital Development projects as needed.
  • Complete projects as directed by Real EstateTeam or Regional VP of Real Estate.MINIMUM QUALIFICATIONS:
    • Computer Literacy: Proficient in Microsoft windows environment, including Excel.
    • Oracle background is helpful. Paralegal knowledge preferred.
    • Must be professional, multi-task oriented, and able to communicate clearly, comprehensively and with complete personal and professional integrity.
    • Property management experience preferred.To all Recruitment Agencies: OUTFRONT Media LLC does not accept agency and unsolicited resumes. Please do not forward resumes to our OUTFRONT Media employees or any other company location.OUTFRONT Media is not responsible for any fees related to unsolicited resumes.OUTFRONT Media Is An Equal Opportunity EmployerAll applicants shall receive equal consideration without regard to race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status or disability. Please refer to the OUTFRONT Media Affirmative Action policy statement.

Keywords: OUTFRONT Media, Eugene , Real Estate Coordinator, Other , Eugene, Oregon

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