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Part-Time Administrative Assistant

Company: Alvord Taylor
Location: Eugene
Posted on: June 12, 2019

Job Description:

Alvord-Taylor is proud of its status as one of the top 25 non-profits to work at in Oregon, according to Oregon Business magazine. Our employees rate us highly for our work environment, career development and learning, and following our mission and goals. We are a group of people inspired by the people we serve and who enjoy collaborating with others to ensure our supported individuals enjoy quality experiences at home, at work, and in the community. Alvord-Taylor is a person-centered agency that lives by its values of providing people with disabilities the highest quality of life possible. Are you looking to contribute your knowledge and skills to a company that lives by its mission and provides invaluable services to your community? Are you energized by the idea of being part of a work community dedicated to a higher cause? If our mission speaks to you and you have the qualifications we are seeking, we encourage you to join our team of dedicated professionals. Position Summary The Administrative Assistant is responsible for performing various clerical duties throughout the Administration Office and assist with Executive-level projects and tasks. The Administrative Assistant is responsible for facilitating communications within and outside the agency and performing clerical duties as requested by the Executive Director and a designated supervisor. Duties include relaying messages, greeting guests, filing, and management projects with certain record keeping. This is a part-time position working up to 25 hours per week. Essential Functions * Provides administrative support to Executive Director and other staff as assigned in tasks, such as scheduling, coordinating travel, preparing documents and binders, mailing and shipping, coordinating office services, managing correspondence, answering and directing phone calls, etc. * Prepare and submit reports required by government agencies, business and statistical reports as required. * Handles concerns of employees, supported individuals, and guests, referring issues to appropriate program manager and/or administrative staff * Maintains filing systems and oversees organization of supplies and other materials for Administration Office * Treats all guests, employees, and supported individuals with respect. * Maintains confidentiality of all employee and supported individual information * Assists with event planning logistics and execution * Assists in various clerical duties, as assigned * Other administrative duties as determined by supervisor Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear. While performing the duties of this job, the employee regularly works in an office setting. Qualifications * Experience in the following required: * Advanced Microsoft Office (Excel, Word, Powerpoint) * Google Business Suite * Phones up to 10 lines * Customer Services * Scheduling and Calendar Management * Records Management & Filing * Demonstrates an understanding of grammar, math, and computer skills and ability to effectively apply and execute as needed. * Must be at least 18 years of age. * Must obtain and maintain, with agency assistance, certification in First Aid and CPR, Mandatory Abuse Reporting, Blood-borne Pathogens, and Oregon Intervention Systems (OIS) (Note: all training is paid and provided by Alvord-Taylor) * Must pass a Criminal Records Background Check performed by the Department of Human Services. Alvord-Taylor provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Alvord-Taylor is a proud supporter of our military veterans and actively works to provide employment opportunities to veterans seeking employment in the civilian workplace.SDL2017

Keywords: Alvord Taylor, Eugene , Part-Time Administrative Assistant, Other , Eugene, Oregon

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