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Administrative Technician 3

Company: Aerotek
Location: Eugene
Posted on: April 9, 2021

Job Description:

Description:This full-time contract position is located in the TFE Organization in the BPA Alvey District Office in Eugene, Oregon. This position utilizes specific guidelines and references to perform recurring office procedures. The BPA manager may provide instructions on new assignments and/or check completed work for accuracy. Responsibilities Include:Performs data entry using multiple computer applications, including Microsoft Office, Asset Suite, PeopleSoft, Concur (Government travel service), Microsoft SharePoint, etc. May enter inventory management data, vehicle mileage, training, travel, pen base program, utility bills, etc. oVerifies or reviews group/organization timekeeping is accurate and follows BPA's established guidelines, policies, and negotiated bargaining agreements (such as Columbia Power Trade Council (CPTC) for hourly workers). Where required, inputs time and labor information into appropriate system.oAs required, following established policy and process, prepares travel authorization and arrangements for management and staff travel using on line systems such as Concur (BPA travel software), etc. Prepares travel vouchers following established process using on line system, entering data from staff daily work reports and other communication. Answers telephone calls and responds to routine telephone requests that have standard answers; refers calls and visitors to appropriate management and staff. As required, controls mail to assure timely staff response, and sends form letters. Sorts and distributes incoming mail; prepares outgoing mail, including bulk mailing packages.As requested, maintains calendars, makes appointments, and arranges for meeting rooms. May receive requests for spare parts in stock and following established process, sends to field sites. As requested and following direction or established process, orders or assists in ordering material and property listed in stock catalog from warehouse and other approved sources and arranges for delivery to field sites, as appropriate.Establishes and maintains office files and provides clerical support, preparing forms for district functions, maintaining catalogs and posting (filing) changes to manuals.As requested, assists staff in the routine use of software applications, i.e., Microsoft Office, etc. Process and submit requests to manager for approval for needed office supplies; distribute supplies to appropriate staff per established BPA procedures.Serves as point-of-contact person for district or other office personnel regarding general district or administrative information.Coordinates and assists manager with development of annual managers' and employees' performance appraisal plans; monitors and provides support for completion and implementation of related documentation. Schedules and tracks to completion all managers' and employees' quarterly progress reviews, while performing associated follow-up to obtaining requisite signatures and approvals. Ensures on-time documentation submission to Human Capital Management (HCM) and verifies all processes are tracked to completion within established timelines.Take minutes for various district meetings.Schedules and enters medical appointment information for employees who are in the medical surveillance program.This position is located in Eugene, OR. Valid U.S. Driver's License is required.Additional Skills & Qualifications:High School Diploma or GED is required.3+ years of related administrative/customer service experience is requiredRequired:Advanced keyboarding/typing skills and experienceExperience and skill in using Microsoft Office Suite of products, and skill in operating common office equipment2+ years of relevant work experience in administrative support functionsPreferred:Experience performing travel processing for a companyPlease see API for full requirements. About Aerotek:We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Keywords: Aerotek, Eugene , Administrative Technician 3, Professions , Eugene, Oregon

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